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OpenOffice.org 3

Writer GuideThis PDF is designed to be read onscreen, two pages at a time. If you want to print a copy, your PDF viewer should have an option for printing two pages on one sheet of paper, but you may need to start with page 2 to get it to print facing pages correctly. (Print this cover page separately.) Alternatively, you can download a free PDF of the printed edition or buy a low-cost printed copy from http://stores.lulu.com/opendocument. You can also download an editable (.odt) version of this book from

Copyright

This document is Copyright © 2005-2008 by its contributors as listed in the section titled Authors. You may distribute it and/or modify it under the terms of either the GNU General Public License, version 3 or later, or the Creative Commons Attribution License, version 3.0 or later. All trademarks within this guide belong to their legitimate owners.

Authors

Magnus AdielssonAgnes Belzunce

Bruce ByfieldDaniel Carrera

Dick DetwilerLaurent Duperval

Martin FoxKatharina Greif

Tara HessPeter Hillier-Brook

Lou IorioJohn Kane

Stefan A. KeelMichael Kotsarinis

Sigrid KronenbergerPeter Kupfer

Ian LaurensonAlan Madden

Paul MillerVincenzo Ponzi

Scott RhoadesCarol Roberts

Iain RobertsGary Schnabl

Robert ScottJanet M. Swisher

Barbara M. TobiasJean Hollis Weber

Catherine WatermanBob Wickham

Linda WorthingtonMichele Zarri

Feedback

Please direct any comments or suggestions about this document to: authors@user-faq.openoffice.org

Publication date and software version

Published 27 December 2008. Based on OpenOffice.org 3.0.You can download an editable version of this document from

Contents

Chapter 1

Introducing Writer.....................................................................9 What is Writer?.................................................................................10 Starting Writer..................................................................................10 The Writer interface..........................................................................14 Changing document views................................................................21 Using the Navigator..........................................................................22 Starting a new document..................................................................27 Opening an existing document..........................................................28 Saving a document............................................................................29 Getting help......................................................................................31 Closing a document..........................................................................31 Closing Writer...................................................................................32

Chapter 2

Setting up Writer......................................................................33 Choosing options that affect all of OOo............................................34 Choosing options for loading and saving documents........................46 Choosing options for Writer..............................................................51 Choosing options for HTML documents............................................61 Choosing language settings..............................................................62 Controlling Writer's AutoCorrect functions......................................65

Chapter 3

Working with Text.....................................................................66 Selecting text....................................................................................67 Cutting, copying, and pasting text....................................................69 Moving paragraphs quickly...............................................................70 Finding and replacing text................................................................71 Inserting special characters..............................................................75 Formatting paragraphs.....................................................................77 Formatting characters......................................................................81 Creating numbered or bulleted lists.................................................83

Using footnotes and endnotes...........................................................87OpenOffice.org 3 Writer Guide3

Checking spelling..............................................................................89 Using language tools........................................................................90 Using the thesaurus..........................................................................92 Hyphenating words...........................................................................92 Using AutoCorrect............................................................................94 Using word completion.....................................................................95 Using AutoText..................................................................................96 Line numbering.................................................................................96 Undoing and redoing changes..........................................................97 Tracking changes to a document......................................................98 Inserting notes................................................................................102 Linking to another part of a document...........................................104 Working with hyperlinks.................................................................105 Switching between insert and overwrite mode...............................108 Counting the words in a selection...................................................108

Chapter 4

Formatting Pages...................................................................109 Choosing a layout method...............................................................110 Setting up basic page layout using styles.......................................112 Changing page margins..................................................................117 Using columns to define the page layout........................................118 Using frames for page layout..........................................................122 Using tables for page layout...........................................................129 Using sections for page layout........................................................132 Creating headers and footers..........................................................142 Numbering pages............................................................................147

Chapter 5

Printing, Exporting, Faxing, and E-Mailing...........................159 Quick printing.................................................................................160 Controlling printing........................................................................160 Printing a brochure.........................................................................164 Printing envelopes..........................................................................165 Printing labels.................................................................................167

Sending a fax..................................................................................1694OpenOffice.org 3 Writer Guide

Exporting to PDF............................................................................172 Exporting to other formats.............................................................179 E-mailing Writer documents...........................................................179 Digital signing of documents..........................................................182

Chapter 6

Introduction to Styles.............................................................184 What are styles?..............................................................................185 The Styles and Formatting window.................................................186 Applying styles................................................................................191 Modifying styles..............................................................................200 Creating custom paragraph styles: examples.................................205 Copying and moving styles.............................................................209 Deleting styles................................................................................211 Assigning styles to shortcut keys....................................................212 Defining a hierarchy of headings....................................................212

Chapter 7

Working with Styles................................................................220 Creating custom (new) styles..........................................................221 Working with paragraph styles.......................................................225 Working with conditional paragraph styles.....................................237 Working with character styles........................................................239 Working with frame styles..............................................................242 Working with page styles................................................................245 Working with list styles...................................................................254

Chapter 8

Working with Graphics............................................................263 Graphics in Writer...........................................................................264 Adding images to a document.........................................................264 Modifying an image........................................................................269 Using Writer's drawing tools..........................................................276 Positioning graphics within the text................................................279 Adding captions to graphics............................................................290 Adding an image to the Gallery.......................................................293

Graphic file types supported...........................................................295OpenOffice.org 3 Writer Guide5

Chapter 9

Working with Tables...............................................................297 Creating a table..............................................................................298 Formatting the table layout............................................................302 Formatting the table text................................................................312 Data entry and manipulation in tables............................................315 Additional table operations.............................................................318 The Table menu and toolbar...........................................................325

Chapter 10

Working with Templates.........................................................328 Using a template to create a document..........................................329 Creating a template........................................................................330 Editing a template...........................................................................332 Adding templates with Extension Manager....................................334 Setting a default template..............................................................335 Associating a document with a different template..........................335 Organizing templates......................................................................337

Chapter 11

Using Mail Merge...................................................................340 What is mail merge?.......................................................................341 Creating the data source................................................................341 Registering a data source...............................................................342 Creating a form letter.....................................................................345 Printing mailing labels....................................................................350 Printing envelopes..........................................................................355 Using the Mail Merge Wizard to create a form letter.....................360

Chapter 12

Tables of Contents, Indexes, and Bibliographies...................373 Tables of contents...........................................................................374 Alphabetic indexes..........................................................................389 Other types of indexes....................................................................398

Tools for working with bibliographies.............................................4116OpenOffice.org 3 Writer Guide

Chapter 13

Working with Master Documents...........................................412 Why use a master document?.........................................................413 Styles and master documents.........................................................413 Using the Navigator........................................................................414 Creating a master document...........................................................415 Recommended method for creating master documents..................417 Editing a master document.............................................................426 Cross-referencing between subdocuments.....................................426 Creating one file from a master document and its subdocuments..431 Problem solving..............................................................................432

Chapter 14

Working with Fields................................................................437 Introduction to fields......................................................................438 Quick and easy field entry..............................................................438 Using document properties to hold information that changes........439 Using other fields to hold information that changes.......................440 Using AutoText to insert often-used fields......................................442 Defining your own numbering sequences.......................................443 Using automatic cross-references...................................................445 Using fields in headers and footers.................................................449 Using fields instead of outline numbering for appendix numbering Tricks for working with fields.........................................................452 Developing conditional content.......................................................453 Using placeholder fields.................................................................461 Using input fields and input lists....................................................462

Chapter 15

Using Forms in Writer............................................................466 When to use forms..........................................................................467 Creating a simple form...................................................................468 Example: a simple form..................................................................476 Accessing data sources...................................................................479 Advanced form customization.........................................................486

XForms............................................................................................489OpenOffice.org 3 Writer Guide7

Chapter 16

Math Objects..........................................................................490 What is Math?.................................................................................491 Entering a formula..........................................................................492 Formula layout................................................................................500 Common problem areas..................................................................501 Math commands - Reference..........................................................504

Chapter 17

Customizing Writer................................................................515 Customizing menu content.............................................................516 Customizing toolbars......................................................................520 Assigning shortcut keys..................................................................524 Assigning macros to events.............................................................529 Adding functionality with extensions..............................................529

Appendix A

Keyboard Shortcuts................................................................533 Function keys for Writer.................................................................535 Shortcut keys for Writer.................................................................535 Shortcut keys for tables in Writer...................................................538 Shortcut keys for paragraphs and heading levels...........................539 Shortcut keys for moving and resizing frames, graphics and objects

Index.........................................................................................5418OpenOffice.org 3 Writer Guide

Chapter 1 Introducing Writer

What is Writer?

Writer is the word processor component of OpenOffice.org (OOo). In addition to the usual features of a word processor (spelling check, thesaurus, hyphenation, autocorrect, find and replace, automatic generation of tables of contents and indexes, mail merge, and others),

Writer provides these important features:

•Templates and styles •Page-layout methods, including frames, columns, and tables •Embedding or linking of graphics, spreadsheets, and other objects •Built-in drawing tools •Master documents - to group a collection of documents into a single document •Change tracking during revisions •Database integration, including a bibliography database •Export to PDF, including bookmarks •And many more Styles are central to using Writer. Using styles, you can easily format your document consistently and change the format with minimal effort. A style is a named set of formatting options. Writer defines several types of styles, for different types of elements: characters, paragraphs, pages, frames, and lists. Often, you are using styles whether you realize it or not. The use of styles is described in more detail in Chapter 6 (Introduction to Styles) and Chapter 7 (Working with Styles). The other features of Writer listed above are also covered in detail in other chapters of this guide.

Starting Writer

If you are reading this document in OpenOffice.org, you already know how to start Writer. However, if this is a printed version or a PDF version, you may not know how to start Writer. So let's look at three ways to do that: •From the system menu •From an existing document •From the command line10OpenOffice.org 3 Writer Guide

Starting from the system menu

The most common way to start Writer is by using the system menu, the standard menu from which most applications are started. On Windows, it is called the Start menu. On GNOME, it is called the Applications menu. On KDE, it is identified by the KDE logo. On Mac

OS X, it is the Applications menu.

When OpenOffice.org was installed on your computer, in most cases aquotesdbs_dbs26.pdfusesText_32

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