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What are some popular word processing programs?

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MicrosoftWordforBeginners

training@health.ufl.edu

MicrosoftWordforBeginners

1.5hours

Updated:05/21/2018

PandoraRoseCowart

Education/TrainingSpecialist

UFHealthITTraining

C3Ͳ013Communicore(352)273Ͳ5051

POBox100152prcowart@ufl.edu

Page1

NavigatingwiththeKeyboard

HorizontalArrowKeys

Ͳ IfyouholddowntheSHIFTkeywhilemovingoryouwillselecttextasyou move. Ͳ IfyouholddowntheCTRL(control)keywhilemovingoryouwillmovewordbyword. Ͳ IfyouholddowntheSHIFTandCTRLkeywhilemovingoryouwillselectwordbyword.

VerticalArrowKeys

The(uparrow)and

respectively,linebyline. Ͳ IfyouholddowntheSHIFTkeywhilemovingoryouwillselecttextasyoumove. Ͳ IfyouholddowntheCTRL(control)keywhilemovingor youwillmoveparagraphby Ͳ IfyouholddowntheSHIFTandCTRLkeywhilemovingoryouwillselectparagraphby paragraph.

HomeKey

Ͳ If

cursorisblinkingtothebeginningoftheline. Ͳ IfyouholddowntheCTRL(control)keywhenyoupresstheHOMEkeyyouwillmovetothe beginningofthe document. Ͳ IfyouholddowntheSHIFTandCTRLkeywhenyoupresstheHOMEkeyyouwillselectfrom

EndKey

TheENDkeytakesyoutotheendoftheline.

Ͳ Ifyouholddown

cursorisblinkingtotheendoftheline. Ͳ IfyouholddowntheCTRLkeywhenyoupresstheENDkeyyouwillmovetotheendofthe document.

Ͳ Ifyou

BackspaceandDelete

erasestext fundamentallyfortextonly. Ͳ IfyouholddowntheCTRLkeywhenyoupressBackspaceorDelete,it willerasewordbyword. Page2

NavigatingwiththeMouse

ScrollWheel

Ͳ Onmostcomputermiceyouwillfindamiddlescrollwheel.Whenyourmouseishoveringoverthe theScrollBar,thiswillonly movethepages,notthecursor. Ͳ IfyouholddowntheCTRLkeywhileusingthescrollwheel,Wordwillzoominandout.

ClickingInsideText

Ͳ Clickonce(SingleClick)ͲWordwillmovethecursortowhereyouclicked.

Ͳ If

blinkingtowhereyouclicked. Ͳ IfyouholdtheCTRLkeywhenyouclick,itwillselectthesentenceyouclickedon.Thiswillnot workifthereisacurrent totheselection. Ͳ Clicktwice(DoubleͲclick)Ͳitwillselecttheword. Ͳ Clickthreetimes(TripleͲclick)Ͳitwillselecttheparagraph. Ͳ ClickandDrag(don'tletgoofthemouse)itwillselect text,fromwhereyoufirstclickedtowhere

ClickingOutsideText

whitearrowthat pointsbackatthetextandyou: Ͳ clickonce(SingleClick)Ͳitwillselecttheline Ͳ clicktwice(DoubleͲclick)Ͳitwillselecttheparagraph Ͳ clickthreetimes(TripleClick)Ͳitwillselectthewholedocument(SameCtrlͲA)

ZoomSlider

Ͳ Thepluswillzoominandmakethedocumentappearlarger;theminuswillzoomoutandmakethe documentappearsmaller.

Ͳ Youcanusetheboxinthemiddleofthezoombar

tomakeadjustments. Ͳ Ifyouclickonthepercentageshown,WordwillopentheZoomwindow.Thiscanalsobeopened fromtheViewtab.

Ͳ Thezoomcanbesetbetween10%and500%.

Ͳ UsetheCtrlkeyandthescrollwheelatthesametimeto zoominandout. Page3

CommonShortcutKeys

Clipboard:Cut,CopyandPaste

CtrlXCtrlCCtrlV

CutCopyPaste

X=>ScissorsC=>Copy

V=>EditingInsertcharacter

FileManagement

ResizingFont

FormattingText

Alignments

Indents

ͲM

LineSpacing

Paragraph

r Font Page4

AlphabeticalList

CtrlͲFͲOpenNavigationPane(find)

CtrlͲGͲGoto

ShiftͲCtrlͲGͲWordCount

CtrlͲHͲReplace

CtrlͲRͲRightAlign

CtrlͲSͲSave

CtrlͲTͲIncreaseHanging

CtrlͲUͲUnderline

CtrlͲXͲCut

CtrlͲYͲRedo

CtrlͲZͲUndo

Page5

Saving

thedocumentwasopened.

Tosaveafile:

Ͳ FromtheFiletab,chooseSave

Ͳ ClickontheSavebuttonontheQuickAccessToolbar()

Ͳ UsetheshortcutkeyCtrlͲS.

SaveAs

Ͳ Tosavethefileinadifferentformat,changetheSaveAstypeoption

Save,DefaultFileLocation.

1. Whereisthefilebeingsaved?

2. Whatareyounamingthefile?

Page6

ClosingaDocument

(CtrlͲF4,orCtrlͲW). Ͳ IfyouchooseSaveͲWordwillsavethedocumentwiththesamename Ͳ IfyouchooseDon'tSaveͲWordwillclosethewindowandyouwillloseanychangessincethelast timethedocumentwassaved. Ͳ IfyouchooseCancelͲWordwillforgetthatyouaskedittoclosethefileandplaceyoubackinthe document.(TheEsckeywillpushthisbutton.)

Undo,RedoandRepeat

undoone thedocumentwasopened. youwanttoundo allowsyoutoRedo. key(CtrlͲY)toRepeat. Page7

Cut,CopyandPaste

itemsarein andrecalledwiththepastefeature. usetheCutcommandyou Ͳ Move:InsteadofCut/Paste,tryselectingthetext,thenclickanddraggingtoanewlocation.

Copywillplace

the Ͳ Duplicate:InsteadofCopy/Paste,tryselectingthetext,andthendragtoanewlocation keyboard, andyouwillproduceaduplicate.

Youcanusuallypastethesameitemover

andoveragain,untilthecomputerhasbeen restartedoryoucopy/cutsomethingelse. Ͳ PasteSpecial:ThedropdownmenuunderthePastebuttonshowsthePasteSpecial averyusefultooltodo

Document.

fortheformatpainteroption. aftereach escape(Esc). Page8

FormatFont

decreasebyonefontpoint. increasethefontbasedonthelistofsizes. decreasethefontbasedonthelistofsizes. tobold.

Italicize.

smallandlowered .Example:H 2

O("Subwaygoesdown").

UseCtrlͲ=tosubscript.

smallandraised .Example:x 2 ("Supermangoesup").Use

CtrlͲ+tosuperscript.

Office2010.

highlight/unͲhighlight.

78910111213141516

123456

Page9

FontDialogBox

anynumberbetween1and1638;thelargerthe number,thelargerthetext.

Themorecolorsoptionisalsoavailablehere.

selectedtext underline,changesthecolorofthechosen underlinestyle.

Effects

Strikethrough:Hownowbrowncow.

DoubleStrikethrough:Hownowbrowncow.

Superscript:

Hownowbrowncow.

(ShortcutkeyShiftͲCtrlͲ=)

Subscript:

Hownowbrowncow.

(ShortcutkeyCtrlͲ=)

Smallcaps:HOWNOWBROWNCOW.

(ShortcutkeyShiftͲCtrlͲK)

AllCaps:HOWNOWBROWNCOW.

(ShortcutkeyShiftͲCtrlͲA)

SetasDefault...

You'llfindthisoptionatthebottomofthe

window.Defaultformats arehowallnew documentswillbeset.Thisbuttonallowsyou tosetthedefaulttextformattingtoyour currentchoices.Wordwillgiveyouachoice,to changethefontsforthisdocument,orforall newdocumentscreated.

Page10

FormattingParagraphs

handcorneroftheParagraphgroup(#7).

1. Bullets-Startabulletedlistorclickthedropdownarrowtochooseabulletstyle

2. Numbering-Startanumberedlistorclickthedropdownarrowtochooseanumberstyle

3. MultilevelList-Startamultileveledlistorclickthedropdownarrowto

choosedifferentstyles

4. DecreaseIndent-Decreasetheindentlevelofthecurrent/selectedparagraph(s)

5. IncreaseIndent-Increasetheindentlevelofthecurrent/selectedparagraph(s)

6. Sort-Alphabetizetheselectedtext

7. Show/Hide-ShoworhidethenonͲprintingcharacterssuchasparagraphbreaks,spacesand

tabs

8. AlignTextLeft-Alignthecurrent/selectedparagraph(s)ontheleftside

9. Center-Alignthecurrent/selectedparagraph(s)inthecenter

10. AlignTextRight-Alignthecurrent/selectedparagraph(s)ontherightside

11. Justify-Alignthecurrent/selectedparagraph(s)

onbothsides

12. LineSpacing-

Changethespacingbetweenthe

linesofthecurrent/selectedparagraph(s)

13. Shading-Changethebackgroundcolorbehind

thetext

14. Borders-Changethebordersaroundthetext,

clickthearrowtochoosedifferentstyles 15.

MoreParagraph-OpenstheParagraph

Windowtofindmostoftheparagraphformatting

options

1234567

89101112131415

Page11

Alignment

oftheHomeTab. yourtextandchoose"Paragraph...".

Indentation

Theleftsideoftheparagraphcanbeindentedby

usingthesebuttons:.Theywillincreaseor indentation.

Indentationscanalsobechanged

Paragraphwindow();andonthePageLayouttab.

ParagraphWindowLayoutTab

usedtocreatespecialindentations.

SpecialSpecial

MARYHADALITTLELAMB

Maryhadalittlelamb,littlelamb,little

lamb,Maryhadalittlelambwhose fleecewaswhiteassnow.

Itfollowedhertoschooloneday,school

oneday,schooloneday,itfollowedher toschoolonedaywhichwasagainstthe rules.

Itmadethechildrenlaugh

andplay, laughandplay,laughandplay,itmade thechildrenlaughandplaytoseea lambatschool.

MARYHADALITTLELAMB

Maryhadalittlelamb,littlelamb,little

lamb,Maryhadalittlelambwhose fleecewaswhiteassnow.

Itfollowedhertoschooloneday,school

oneday,schooloneday,itfollowedher toschoolonedaywhichwasagainstthe rules.

Itmadethechildrenlaugh

andplay, laughandplay,laughandplay,itmade thechildrenlaughandplaytoseea lambatschool.

MARYHADALITTLELAMB

quotesdbs_dbs19.pdfusesText_25
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