[PDF] [PDF] Word Processing Fundamentals

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1*ClassDescription

check.All agesarewelcome.

ClassLength

Introduction

businessinvoices,legaldocuments,schoolpapers,books - allsortsofareaswheretextneedstobemanipulated.Word

usedtorequireaprofessionaltypesetter.

Objectives

Learnhowtousetextalignmentinparagraphs

Learnhowtouselinespacing

Learnhowtouseindentation

Learnhowtousespacingbetweenparagraphs

Learnhowtouseindentation

Learnhowtosetandusetabs

LearnhowtomodifyStyles

Learnhowtomakebulletedandnumberedlists

(timepermitting)

Learnhowtosortalist(timepermitting)

fortakingnotes.

WordProcessingFundamentals

GreatSinNumberOne:Enter

don'treallyknowanyonewho key. theParagraphdialogbox.That'showyouadd boxanddraggingtheboxaroundthescreen.... Great

SinNumberTwo:SpacesandTabs

afterasentenceaidedinreadability. that.

Indentation/FirstLine

setting.That'stheproperway. preciselywiththattabstop.

GreatSinNumberThree:PageNumbers

Yes,it'stheyear2013

missedbytoomany manydifferentlocationsintheprogram. number! http://www.wambooli.com/blog/?p=5018 pooruse.Why can'tpeoplelearnthebasicsofusingamodernwordprocessor - beyondpushingtheobvious

Howtousestylesandheaders

Howtousetrackchanges

How toprinttoPDF http://wap.byu.edu/site/content/559

1. Extraspacesortabsusedtocreateanindentforthefirstlineofeachparagraph

2. Twoormoreparagraphbreaksbetweenparagraphs

3. Twospacesbetweensentencesinsteadofone

4. Manuallinebreaksat

theendofeachlineoftextinaparagraph

5. Twolinebreaksinsertedattheendofaparagraphinsteadofaparagraphbreak

6. Usingtabsattheendofaparagraphtocreateanewparagraph

7. Creatingcomplextables,charts,graphsatapagesizelarger

thanyourbooksize

8. Usingonlyaparagraphbreaktocreateascenebreakbetweenparagraphs

9. Aseriesofparagraphbreaks(createdbyhittingtheenterkey)toforcetextontothenextpage

Changethepapersizeandsetmargins

Setafonttype,fontsize,andcolor

Aligningtext

SetLineSpacingandIndents

Setandusetabs

UsingStyles

4*

SettingPageMargins

document.

MicrosoftWord

choiceofpresetmargins.

Ifnoneofthepresetmarginsaresuitable,

eitherclickon'CustomMargins...'orhover overthetinyarrowinthebottomͲright cornerofthePageSetupgroup...

In Microsoft Word, each Ribbonis

divided into Groups. Many Groups have a tiny arrow in the bottom- right corner which, when clicked, will open a dialog box for access to additional settings.

If you are familiar with earlier

versions of Microsoft Word, these dialog boxes will be very familiar.

InthePageSetupdialog

box,youcanseteach margin,changethepage orientation,changepaper size,makelayoutchanges, andmore. thearrowtoopenthePageSetupdialogbox.

Tip: If you will use the margins you set

here for most of your documents, click the 'Set As Default' button. All new documents created afterwards will use these margins.

In Microsoft Word, when the mouse

hovers over the tiny arrow in the bottom-right corner of a Group, a pop- up will appear informing you which dialog box will be opened. The keyboard shortcut, if there is one, will be included. 5*

GoogleDriveDocuments

Fromthemenu,selectFile,

thenPagesetup... ...toopenthisdialogbox: ...aswellaschangethepaper size.

Thepapersizesshownarethe

onlysizesavailable(no custompapersizes).

Tip: If you change a margin, the greyed-out

'Saved as default' will change to a darker 'Set as default'. If you will use the margins you set here for most of your documents, click the button. It will become the default for all future documents.

Fromthisbox,youcanchangeeach

margin,changethepage orientation,andevenchangethe backgroundcolorofthepage... 6*

MicrosoftWord

...openthe

PageSetupdialogbox(clickonthetinyarrowin

thebottomͲrightcornerofthe

PageSetupgrouporclickon

'MorePaperSizes'atthebottomofthe

Sizeicon'smenu).

Page Setup dialogbox.)

Exercise:Margins(useMicrosoftWord,Google

DriveDocuments,orboth)

theleft,and½inchontheright. 7*

FontFace,FontSize,andTextColor

MicrosoftWord

FontFace,FontSize,andvariousattributes.

word window.

TheFontSizeSelectorisadropͲdownmenu

downwards.AspecialfeatureoftheFontSize

Selectoristhatasthemousehoversoverafont

size,anyselectedtextorcurrentwordwillbe previewedinthatfontsize.Youcanalsoentera fontsizedirectlyintothewindowandcanuse valuesendingindecimal pointfive(e.g.10.5,

11.5,12.5...).

included,whenavailable):

1IncreaseFontSize

F

2DecreaseFontSize

F

3ChangeCase-adropͲdownmenu

tochangecapitalization G 3

4ClearAllFormatting

5Bold F B

6Italics

F I

7Underline

F U (clickdirectlyon ittounderline;clickonrightsideto openadropͲdownmenuofunder liningoptions)

8strikethrough

9Subscript

F

10Superscript

FG

11TextEffectsandTypography

(notcoveredhere)

12TextHighlightColor(not

coveredhere)

13theFontColorselector(the

colorofthe

Adoesnotchange,

onlythebarbeneaththe

Aandthe

bar'scoloristhemostrecently selectedcolor,notthecolorofthe selectedtextorthetextwherethe insertionpointislocated) 1234

567̳8̳9̳10̳111213

the

ThemeanditsColors.)

The

Customtaboffers2

24
(16,777,216)possibilities.

FontgroupoftheHomeribbontoopenthe

Fontdialogbox(

F D some(e.g.S

Tip: Done too much formatting?

Use the Clear All Formatting icon.

TherearetwoColormodels:RGBuses

decimalvalues,(0Ͳ255)forRed,Green, andBlue.Allvaluessettozero(0)is black;allvaluessetto255iswhite.Red setto255withGreenandBluesetto zeroismaximumred.HSLusesdecimal values(0Ͳ255)forHue,Saturation,and (insteadof'Lightness')Luminance. 9*

GoogleDriveDocuments

Morefonts...aseparateboxopens:

Fromthis

Fontsdialog

box,youcanselect fromalargenumberoffonts, evenfonts notinstalledon yourcomputer!Because therearesomany,youmay wishtofilterthefontsshown bytypeoffont(Allfonts [default],Display[signage],

Handwriting,Monospace,

Serif,orSansSerif[thefinal

threeareexplainedbelow]).

Fontscanalsobesorted

(withorwithoutfiltering)by popularity(most popular appear.

Anyfontselectedfromthislistwillbeaddedto

theright useinthefuture. On an electronic display, especially those with lower pixel density, sans-serif (without serif) fonts tend to be more readable than serif fonts. In printed matter, especially for longer passages, serif is more common and is generally regarded as more readable (some think due to familiarity, others claim serifs 'lead' the eye to the next letter. Most fonts are proportional: the width of each character varies. Monospaced fonts use the same width for each character (which is why typewriters used them). Consider the following examples, each using ten characters: iiiiiiiiii (sans-serif font) mmmmmmmmmm (sans-serif font) iiiiiiiiii (serif font) mmmmmmmmmm (serif font) iiiiiiiiii(monospacedfont) mmmmmmmmmm(monospacedfont) Tip: Despite the 'rule' about not using two consecutive spaces, if you are using a monospaced font, a double space at the end of a sentence might improve readability.

Information about the no double-space 'rule':

InadditiontoselectingoneoftheFontSizes

typeaFontSizedirectlyintothewindow.

UnlikeMicrosoftWord,onlywholenumbersmay

Bold,Italics,andUnderline.

Aandabovethebar.

Whenyouclickontheicon,eitherthe

Text selectorortheHighlightselectorwillbe open(whateverwaslastused),witha choiceofcolors(when

Highlightis

selected,a'None'isavailabletoremove 'None',orjustclickontheoneyouwant.) Both youtoselectfrom2 24
(16,777,216)possibilities(the sameasMicrosoftWord).

Stylesareaccessedfromthe

Formatitemonthemenu:

Strikethrough,Superscript(the'2'inE=mc

2 ),andSubscript(the'2'inH2O). from shortcut)orbyclickingthe

Clearformattingiconontheicon

Google Documents uses a web-based RGB (red, green, blue) model. Following the # are three pairs of hexadecimal values: representing, from left to right, the amount of red, green, and blue. Each pair uses from 00 (zero in decimal) to FF (255 in decimal), or 2 8 (256) different possible values for each color. Here, the color is set to #ff0000 (decimal equivalent 255,0,0

— maximum red, no green, no blue).

Tip: There are keyboard shortcuts displayed

on the menu. If you use a formatting option frequently, these can save a lot of time. 11* (Hint:inMSWord,youcanbeginanewparagraphwith=rand() - =rand() - andthenpress I togeta

The quick brown fox jumps over the lazy dog.

Bonus:Canyoucreatethefollowing?

H 2 O E=mc 2

ParagraphFormatting

TextAlignment

TherearefourtypesofTextAlignment:

defaultsettingforMicrosoftWord) creatingavisualconnection thebottomlineofeveryparagraph)can,ifused consecutivelinesto create'whiterivers',sometimes decreasereadability. white 'rivers' (colored) 12*

MicrosoftWord

Right,Justify)areonthebottomrowofthe

ParagraphgroupoftheHOMEribbon.

TextAlignmentcanalsobesetfromthe

quotesdbs_dbs19.pdfusesText_25

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