Le records management
Le records management théorisé aux Etats-Unis dans les années 1950 et 1960
Arcateg
En France onze ans après la publication
Comprendre et pratiquer le records management. Analyse de la
8 avr. 2005 Analyse de la norme ISO 15489 au regard des pratiques archivistiques françaises par le Groupe métiers AAF-ADBS « Records management » ...
Comprendre et pratiquer le records management
records management et de gestion des archives et du records management sous la forme d'une analyse de la norme ISO 15489.
Records Management et dématérialisation intd
Connaître les fondamentaux du Records Management - gestion des documents d'activité et de l'archivage électro- nique dans les entreprises ou organismes à
Créer préserver
https://www.enssib.fr/bibliotheque-numerique/documents/68361-creer-preserver-communiquer-une-etude-comparative-du-records-management-et-des-plans-de-gestion-des-donnees.pdf
NDIT RECORDS MANAGEMENT
A Records Management Task Force (“the Task Force”) exists to approve additions or changes to the Records. Retention Schedule. This approval process is a
Les métadonnées du records management du point de vue des
15 mars 2017 métadonnées du records management sont utilisées pour assurer l'identification ... 1 « Records management metadata can be used to identify
Nevada Local Government Records Management Program Manual
The Nevada State Library and Archives (NSLA) is pleased to present the Records. Management Program Manual for use by all local governments in the State
Lacculturation du records management dans la pratique
saxonne dite records management. Cette modernisation est-elle une simple acculturation ou y a-t-il déjà des prémices d'une nouvelle archivistique française
PART 3 Records Management Principles and Practices - World Bank
records management program ensures that records are treated as assets – which they are! THE BENEFITS OF RECORDS MANAGEMENT Records management improves public accountability enhances organizational efficiency increases public access and transparency and supports effective work practices
RECORDS MANAGEMENT HANDBOOK - Department of Energy
Records are managed throughout a “records lifecycle” which has three stages: 1 Creation or Receipt (Section 3 0 Records Creation or Receipt 2 Maintenance and Use(Section 4 0 Records Maintenance and Use 3 Disposition of Temporary and Permanent Records (Section 5 0 Records Disposition Chapter Highlights
Records Management 101: Why Is It Important? - VRC Vital
Records Management refers to the planning budgeting organizing directing training and control involved in managing the life cycle of records in any medium This life cycle encompasses the interrelated and interdependent phases of records creation or collection records maintenance and use and records disposition:
THE BASICS OF RECORDS MANAGEMENT
Records management is more than the retention storage and disposition of records It entails all recordkeeping requirements and policies that allow an agency to establish and maintain control over information flow and administrative operations
Departmental Records Managment Entrance Quick Guide 2022 - USDA
Records Management Laws and Regulations Federal Records Act of 1950 as amended (44 U S C Chapters 29 31 and 33) • E-Government Act of 2002 Section 207 • Title 36 CFR Parts 1220 through 1239 • Title 18 U S Codes § 2071 establishes criminal penalties for the unlawful concealment removal or destruction of Federal records
Searches related to records management filetype:pdf
Records management seeks to manage and control records throughout their life cycle from their creation and distribution through their filing and use and ultimately to their final disposition or permanent retention B THE BENEFITS OF RECORDS MANAGEMENT The benefits of a well-run records management operation are many: Space savings
What is the purpose of records management?
- Records management, also known as records information management (RIM), is the process of supervising and administering information created, received, maintained, stored and disposed of, regardless of format. Simply put, records management is the management of an organization’s information throughout its lifecycle.
What does records management mean?
- Records management, also known as Records information management or RIM, is the professional practice or discipline of controlling and governing what are considered to be the most important records of an organization throughout the records life-cycle, which includes from the time such records are conceived through to their eventual disposal.
What exactly is records management?
- “Records management is responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”.
NDIT RECORDS
MANAGEMENT
Program and retention
process overview EmailRECORDS MANAGEMENT PROGRAM-
OVERVIEW
Records Management Program-Overview
•The Records Management Program is governed by North Dakota Century Code 54-46.•Records Management in North Dakota is structured under North Dakota Information Technology (NDIT). The
State Records Administrator oversees the Program and is appointed by the Chief Information Officer (CIO)
per NDCC 54-46-03. •NDCC 54-46-03 also outlines the establishment of a Records Management Program: "The administrator shall establish and administer in the executive branch of state government a records management program, which will apply efficient and economical management methods to the creation, utilization, maintenance, retention, and final disposition of state records."RECORDS MANAGEMENT PROGRAM-
RETENTION SCHEDULE OVERVIEW
•The Records Retention Schedule is housed electronically in the Records Management System (RMS) which
can be accessed publicly using a link from www.ndit.nd.gov : Records Management -Record Series (nd.gov)•A Records Management Task Force ("the Task Force") exists to approve additions or changes to the Records Retention Schedule. This approval process is a workflow built into RMS.
•Per NDCC 54-46-08, the Task Force was created to assist agencies in establishing an accurate, legally-
approved records retention schedule. It consists of the State Archivist, State Auditor, Attorney General,
and State Records Administrator.•The Task Force is responsible for reviewing and assigning the historical, fiscal, and legal values to the record series being submitted by the Agency.
•The Records Retention Schedule is made up of Agency-Specific schedules as well as the North Dakota (ND)
General Schedule, which is utilized by all State Agencies.RECORDS MANAGEMENT PROGRAM-ND
GENERAL SCHEDULE OVERVIEW
The ND General Schedule contains record series that are commonly used by all State Agencies. Itspurpose is to eliminate redundancies and improve consistency in application of records retention schedules.
It was created in 1999 with the bulk of the original submissions being approved by the Task Force in early
2000. The project was managed by then
State Records Administrator Becky Lingle(retired February 2021). As of August 2022, there are 74 records series listed on the ND General Schedule. The State Records Administrator oversees (acts as Records Coordinator for) the ND General Schedule.Each year, State Agencies must report and certify records as disposed according to retention requirements on the ND General Schedule and Agency-Specific schedules. This is done in RMS.
EMAIL •Email system: cloud service managed by NDIT •Email by itself is not a record •Records may exist inside emails •Data ownership resides with each respective agency •Agencies formally request for NDIT to make changes to accounts •Offboarding: •Agency requests account removal •Triggers 30-day window to review data •Data can be moved to any alternate storage locationRECORDS MANAGEMENT PROGRAM-
RETENTION APPROVAL PROCESS
•Changes made to Agency-Specific Records Retention schedules begin with the designated RecordsCoordinator in each State Agency. This user places a request in RMS to add, change, or delete a records
series that contains the information required to initiate the workflow process.•This request is then routed to the Records Analyst assigned to that State Agency. The Analyst reviews the request and initiates routing to the Task Force.
•The Task Force members (State Auditor, Attorney General, and State Archivist) review the request and add appropriate values to required fields.
•Once approved by the Task Force, the request is given a final review by the State Records Administrator, including an approval of the final retention for the series (based on Task Force responses) before it is published to the Records Retention Schedule. This approval chain is date-stamped on the record series in
RMS.•Changes to the ND General Schedule go through the same workflow approval process but are initiated by the State Records Administrator rather than an Agency user.
RECORDS MANAGEMENT PROGRAM-TRANSFER
OF RECORDS TO THE STATE ARCHIVES
•If records are identified as having historical value by the State Archivist, they must be disposed/transferred to
the State Archives once the retention period has been met.•Agencies work directly with State Archives staff to arrange pickup of physical records or transfer of electronic records. Electronic records require the submission of State Form Number (SFN) 60838-Electronic Records
Transfer Information in advance of making the transfer.•Once transfer of records is complete, the State Archives provides the Agency with a receipt (SFN 13351).
•Agencies will report the disposition of these records in RMS as part of their annual disposal process.
RECORDS MANAGEMENT PROGRAM-
AGENCY REVIEWS
•Records Management is required by NDCC 54-46-04.2 to "make continuing surveys of paperwork operations and recommend improvements in current records management practices including the use of space, equipment, and supplies employed in creating, maintaining, storing, and servicing records."•These reviews are done periodically by the Records Analyst assigned to that Agency under the direction of the State Records Administrator.
•Records Management Program elements reviewed include:•Agency Self-Evaluation:Prior to the review, Agencies complete a Program Assessment (SFN 59608) to
determine Agency needs and status of their Records Management Program implementation. •Annual Record Disposals:The Records Analyst will review the Records Disposal Reports in RMS to determine if the Agency has completed their annual records disposals according to both their Agency-Specific schedule and the ND General Schedule.
RECORDS MANAGEMENT PROGRAM-
AGENCY REVIEWS (CONT'D)
•Records Retention Schedule: The Records Analyst will review the Agency-Specific schedule with the
Agency representatives (Records Coordinators) to determine if it is still current or if records need to be
added, deleted, or changed.•Filing System:The Records Analyst will evaluate the current filing systems used to store active and
inactive records for efficiency. •Forms Management:The Records Analyst will evaluate State Forms used by the Agency to determine compliance with established forms design standards.•The Records Analyst will develop a report which summarizes the findings and recommendations of the review and provide it to the State Records Administrator and Agency Director.
•The report is intended to provide the Agency with information required to maintain their records management program accurately and in compliance with applicable North Dakota Century Code statutes.
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