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Instructor Handbook

About the H andbook

Content

Teaching & Learning .................................................. 1 Instructor communication ......................................... 2 At the End of the Term ............................................. 17 Academic & Administrative Support ........................ 2 A Guide to Working at the University ..................... 18 Communication Services ......................................... 19 Academic & Campus Technology S ervices ........... 20 Getting Started ............................................................ 4 Library Services ........................................................ 20 Academic Course Management ................................ 6 Teaching Materials & Supplies ................................ 21 Department of Public Safety .................................... 22 At the Start of the Academic Term ............................ 7 During the Term ........................................................ 10 Services for Students ............................................... 24 Appendices ................................................................ 25 B: Calendar of Dates ............................................... 28 C: Instructor Checklist ............................................. 30 D: Reporting Academic Misconduct ........................ 32 E: Submission of Final Grades................................ 34 F: Grade Reassessment Form ................................ 35 G: In structor Recommendation Form ...................... 36 H: Academic Consideration..................................... 37 I: Faculty Communications Sheet ........................... 39 J: Test/Exam Notification Form ............................... 40 K: Test/Exam Printing Request ............................... 41 L: Parking Request Form ........................................ 42 M: Humber College Floor Plan ................................ 43 N: Parking at North Campus ................................... 44

O: Parking Permit Process for Part-time Guelph

Employees............................................................... 45

P: Parking Permit Process for Part-time Humber

Employees............................................................... 50 Teaching positions are posted on both the University of

Guelph and University of Guelph-Humber websites.

To assist you in your work, this handbook contains The list is updated regularly and new positions are

information about important procedures, policies, posted immediately. Sessional Lecturer positions are

resources, and support services. It is designed as a open to internal and external candidates. Teaching

blueprint to help you excel as an instructor and Assistant positions are open to registered students at

thereby, provide an optimum learning experience for the University of Guelph. If you need guidance in

your students. applying for a position, follow the step-by-step instructions outlined in the PDF posted on our website: As an instructor, the University expects you to engage your students in activities that allow them to be Any new job postings will be advertised through our successful. Your specific duties and responsibilities Facebook and Twitter account @GH_Faculty. may be summarized as follows:

Questions should be directed to Julie Gustavel,

To teach the courses assigned according to Department Head, Academic Services at prescribed curriculum and by prescribed methods, julie.gustavel@guelphhumber.ca.

adhering to all approved course management policies To be accessible to students In order to provide the opportunity to obtain feedback

To be present for all scheduled class time or make-on teaching practices, course evaluations are up any missed class time conducted during the last two weeks of the semester.

To assign and evaluate the work of students

according to approved University policies The feedback questionnaires generate numerically quantifiable data, designed to help the instructor and

To manage relevant course and student processes institution maintain high quality learning experiences and materials according to the University's policies and, in some cases, results are used in evaluating

instructors for tenure, promotion and merit awards.

Any requests for changes to assigned lecture day/time Following submission of all final grades, results are on the official course schedule (including, but not returned to the instructor. Course evaluations for limited to switching section day/time with another University of Guelph sessional lecturers are organized instructor) must be approved ahead of time and agreed by the Academic Services department at the University upon by the Program Head in writing. of Guelph-Humber. The home department at Humber

is responsible for conducting and processing course evaluations for all instructors hired by Humber.

Humber College ITAL instructors hired to teach at the

University of Guelph-Humber, work under a collective The Program Head will engage in constructive dialogue

agreement between Humber College ITAL and OPSEU about aspects of an instructor's performance by way of

Local 562. Sessional lecturers, graduate service class visits or scheduled meetings. You will be notified,

assistants, and University of Guelph graduate teaching in writing, at least five (5) days in advance of a visit or

assistants are represented by CUPE Local 3913. meeting that will be set at a mutually agreeable time.

The performance evaluation of

any employee shall be

All full-time University of Guelph instructors and conducted in accordance with established policy and

librarians voted in support of becoming a formal trade treated as confidential information between the

union under the Ontario Labour Relations Act in May employee and the University. Employees shall be

2006. provided with a copy of the evaluation within ten (10)

days of such evaluation. You are advised to familiarize yourself with the policies and collective agreements, as they apply to you. Hiring of all University of Guelph Sessional Lecturers and Teaching Assistants is now managed by the Office of the Vice-Provost at the University of Guelph-

Humber.

PAGE twitter.com/gh_faculty

Announcements & appointments

Details on the Feature Lecture

Events & workshops

All instructors are required to maintain their appointed Electronic version of the Instructor Handbook @guelphhumber.ca e-mail address for the following reasons: For more information on the website, visit: guelphhumber.ca/academic-services The University sends much of its correspondence solely through e-mail, including policy announcements, emergency notices, event

notifications, course syllabi and correspondence The Academic Services team is using Twitter, between instructors and students. Such Facebook and YouTube to communicate important correspondence is sent only to the official messages to instructors. University e-mail address.

A University of Guelph-Humber e-mail address Find us on Facebook, follow us on Twitter

makes it possible to create reliable address books @GH_Faculty and subscribe to our YouTube channel

and mailing lists. to find out about: Privacy rules govern how a person is listed in Breaking news online directories. Posting an unofficial e-mail School closures or emergencies address in a directory can be used to produce spam lists. Using your official e-mail address will Job opportunities

protect your personal e-mail account and reduce Events for instructors spam as a result of the institution's anti-spam filters

and continuous maintenance.

Workshops and training sessions

Contests and trivia plus more! Your address is an official e-mail address, which remains the same throughout one's association with the University and appears in the online directory. The appropriate

Faculty Support Officer will send your login Academic Services welcomes and encourages information to you prior to the start of the semester. instructor participation in a Feature Lecture. A Feature Instructors are responsible for frequent maintenance of Lecture is designed to expose students and staff to their account. new ideas and areas of research from an instructor teaching at the University of Guelph-Humber.

We're looking for creative papers to be presented at our next event. If you are interested in participating,

speak to your Faculty Support Officer or e-mail For more information on how to set up your e-mail academicservices@guelphhumber.ca. account, refer to the Communication Services section

in this handbook.

The Program Head is the primary contact for:

The University of Guelph-Humber website includes Staffing courses information regarding programs, course schedules and student services. There are also dedicated pages to

Orientation & mentoring

instructor news and information, which include: Course development, planning, delivery and assessment

Instalments of the Instructor e-Newsletter

Curriculum Committees

Parking information

Suspected academic misconduct

Online directory

Course outline approvals

Academic Calendar

Facilitation of instructor teaching and the provision Course & examination schedules of support regarding student issues

Course outlines

2 | PAGE

The Program Head portfolio also includes admissions International Student Services and recruitment activities, advanced standing credit,

and external outreach (interaction with Guidance Counsellors, field placement agencies, articulation to

Professional Schools of Education, etc.) Throughout the semester, and specifically at mid- semester, the

Academic Advisors will ask all instruct

A list of

Program Head

s for each program, as well as to consult and identify students who are at risk, base contact information, can be found in on the work completed to date. Instructors are also encouraged to identify students who have never attended classes but continue to appear on class list A variety of Learning Skills Workshops have been designed to support students and develop improved The Assistant Program Head is responsible for: academic performance and are available each semester in group and one-on-one formats. Informat

Supporting the Program Head with administrative regarding these workshops, as well as issues relate

duties including assisting with staffing courses, missed work or assignment extensions should be

budgets, recruitment and student life activities, and discussed with the appropriate Academic Advisor.

liaising with both University of Guelph and Humber.

A list of

Academic Advisors for each program, as wel

Academic duties, including teaching and curriculum as contact information, can be found in development.

Helping to ensure that the professional and

academic components of the program are respected and promoted in each of the institutions. Part of our commitment to instructors is providing A list of Assistant Program Heads for each program, as optimal support for success in the classroom. well as contact information, can be found in The Faculty Support Officers are the first point of contact for questions regarding processes and

procedures. They provide a range of administrative support services: As part of our dedication to student success, we are

Request e-mail, computer (Humber username)

committed to providing high quality academic advising accounts, office keys, and Lenel access cards

and assisting students in the development and pursuit Allocate office space each semester of academic objectives consistent with their life goals.

Each student has direct access to an Academic

Process desk copy and textbook orders

Advisor who focuses on program specific issues and

Post approved course outlines on University of advice and assists students to navigate their program

Guelph

-Humber course outline database and requirements. course website(s) Ac ademic Advisors assist students to:

Request course websites

Develop an educational plan, select and register Collect and display instructor office hours for courses

Arrange for guest parking

Interpret University policies and procedures

Photocopy tests and final exams and provide

Facilitate resolution of academic problems, necessary materials conflicts and concerns, as appropriate

Arrange for alternate testing at Humber's Test

Offer guidance and support with specific courses Centre for students requiring special accommodations

Schedule deferred exams

Arrange for marking of Humber Answer Sheets

(formally Scantrons) and deliver results back to the Academic Advisors also refer students, as necessary, instructor to other support services for academic and personal

success, which include: Notify students of class cancellations or classroom changes

Peer Tutoring

Book school buses for field trips

Math and Writing Centres

Collect assignments from the Drop Box

Counselling and Accessible Learning Services

Coordinate special events and workshops for

Student Health Centre instructors

PAGE twitter.com/gh_faculty

ors d s. ion d to l

GETTING STARTED

Parking Permits

Career and Placement Coordinators

Academic Liaison Librarians

Academic Liais

on Librarians support students, instructors and University of Guelph-Humber programs by providing: in-person, via e-mail, telephone, or online chat

Employee Number

Red Car Shuttle Service

guelphhumber.ca/academic-services campuses to fulfill their University of Guelph-Humber responsibilities. To inquire about Red Car service reservations and to obtain a copy of the Guidelines for Red Car Usage, contact the Information Officer at the

University of Guelph-Humber at 416-798-1331 ext.

6084.

The University of Guelph-H

umber has adopt ed the following approach to office space:

All instructors (full-time, part-time, contract,

tenured, etc.) are assigned shared workspace.

Exceptions are Program Heads and Assistant

Program Heads. Only under exceptional

circumstances will dedicated office space be assigned.

Shared offices are assigned prior to the start of

each semester and typically contain one desk, a computer and telephone. Lockable filing cabinets are available within shared offices as space permits. Please keep all office space tidy throughout the semester and store all food in the kitchenette.

All shared office space is time scheduled to facilitate maximum usage. The precise assignment of office space will be determined by the Department Head of Academic Services. It will

depend on an instructor's University of Guelph

Humber teaching schedule as well as whether or

not office space is assigned in another part of the

Humber North campus, where that instructor's

major academic appointment is held.

All office spaces are reassigned each semester.

Tests, examinations and assignments should be

submitted to the appropriate Faculty Support Officer for shredding or storage and should not be left behind in a vacated office. Documents should also be saved on the H-drive as opposed to the desktop, as the computer may receive updates or be re-imaged.

Office keys and access cards should not be issued

to anyone other than the assigned instructor and should be returned to the appropriate Faculty

Support Officer, once an instructor relinquishes

his/her office space at the conclusion of the semester.

University of Guelph teaching assistants and instructors conducting research through the Research Grant Fund will be accommodated as space permits. Priority is given to instructors

teaching a course. Use of office space outside of regularly scheduled period requires advance notice to the appropriate Faculty Support Officer to allow preparations for an alternate space to be made. Temporary office

space is assigned upon availability. All members of the University are encouraged to be cognizant of the urgent need to use all space

effectively. If you have any questions regarding instructor office space, contact the appropriate Faculty

Support Officer.

Instructors will

be issued an office key and a Lenel access card by the

Faculty Support Officer. In no case

will a key or access card for a particular room be issued to anyone other than the instructor assigned to that room, and that instructor bears sole re sponsibility for the return of each key and access card entrusted to him or her.

Access cards are used to access office areas, AV

equipment in classrooms, check books and other materials out of the library and to use the gym at Humber College. Instructors should arrange to have their photo taken by Humber IT Services in NX210 in order to fully utilize the access card. For questions or requests of access cards, contact your Faculty Support

Officer.

All keys and Lenel access cards issued continue to be the property of Humber College. All keys and Lenel access cards issued to an instructor must be returned to the Faculty Support Officer when the instructor relinquishes his or her campus workspace at the end of each semester.

Any person wh

o loses a key or Lenel access card must notify the Faculty Support Officer immediately to ensure against compromise of the system. Notification should be made by telephone, in person or by e-mail.

A replacement charge of $

20.00 will be made for each

key that is lost/stolen. If a key or access card breaks or is damaged , return it to the Faculty Support Officer andquotesdbs_dbs17.pdfusesText_23