Guideline on good pharmacovigilance practices (GVP) - Annex II









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215721Guideline on good pharmacovigilance practices (GVP) - Annex II

See websites for contact details

European Medicines Agency www.ema.europa.eu

Heads of Medicines Agencies www.hma.eu

The European Medicines Agency is

an agency of the European Union © European Medicines Agency and Heads of Medicines Agencies, 2017. Reproduction is authorised provided the source is acknowledged. 9

October

201
7

EMA/334164/2015

Guideline on good pharmacovigilance practices (GVP)

Annex II

- Templates: Communication Plan for Direct Healthcare Professional

Communication (CP DHPC)

Draft finalised by the Agency in collaboration with Member States

17 November 2015

Draft agreed by European Risk Management Strategy Facilitation Group (ERMS FG)

24 November 2015

Draft adopted by Executive Director

8 December 2015

Start of public consultation

15 December 2015

End of consultation (deadline for comments)

29 February 2016

Revised draft finalised by the Agency in collaboration with Member States 27 September 2017 Revised draft agreed by the EU Network Pharmacovigilance Oversight

G ro up (EU-POG)

4 October 2017 Revised draft adopted b

y E xecutive Director as final 9 October 2017 Date for coming into effect

13 October 2017

Guideline on good pharmacovigilance practices (GVP) - Annex II - DHPC CP

EMA/334164/2015 Page 2/2

DHPC COMMUNICATION PLAN

Medicinal

product(s)/active substance(s)

Marketing

authorisation holder(s) In cases where the DHPC concerns several marketing authorisation holders of the same active substance or is part of a class review, it is strongly encouraged that a single consistent message is sent to healthcare professionals in each EU Member State. All concerned marketing authorisation holders in each Member State are strongly encouraged to collaborate, so that a single DHPC is prepared and circulated in each Member State. The letter circulated in each

Member State

should cover all active substance-containing products authorised in that Member Stat e. It is encouraged that the originator marketing authorisation holder (where available) in each Member State acts as the contact point for the national competent authority, on behalf of the other concerned marketing authorisation holders in the same Member State. If no originator product is marketed in the Member State, it is encouraged that one of the concerned generic companies acts as contact point for the competent authority.

Safety concern and

purpose of the communication

Consider using the title of

the DHPC to describe the safety concern DHPC recipients List all (groups of) recipients of the DHPC in this section, e.g. general practitioners, specialists, community pharmacists, hospital pharmacists, nurses, professional societies, national associations.

Member States where

the DHPC will be distributed Timetable Delete steps which are not applicable Date

DHPC and communication plan

(in English) agreed by PRAC

DHPC and communication plan

(in English) agreed by CHMP/CMDh Submission of translated DHPCs to the national competent authorities for review

Agreement of translations by

national competent authorities

Dissemination of DHPC

See websites for contact details

European Medicines Agency www.ema.europa.eu

Heads of Medicines Agencies www.hma.eu

The European Medicines Agency is

an agency of the European Union © European Medicines Agency and Heads of Medicines Agencies, 2017. Reproduction is authorised provided the source is acknowledged. 9

October

201
7

EMA/334164/2015

Guideline on good pharmacovigilance practices (GVP)

Annex II

- Templates: Communication Plan for Direct Healthcare Professional

Communication (CP DHPC)

Draft finalised by the Agency in collaboration with Member States

17 November 2015

Draft agreed by European Risk Management Strategy Facilitation Group (ERMS FG)

24 November 2015

Draft adopted by Executive Director

8 December 2015

Start of public consultation

15 December 2015

End of consultation (deadline for comments)

29 February 2016

Revised draft finalised by the Agency in collaboration with Member States 27 September 2017 Revised draft agreed by the EU Network Pharmacovigilance Oversight

G ro up (EU-POG)

4 October 2017 Revised draft adopted b

y E xecutive Director as final 9 October 2017 Date for coming into effect

13 October 2017

Guideline on good pharmacovigilance practices (GVP) - Annex II - DHPC CP

EMA/334164/2015 Page 2/2

DHPC COMMUNICATION PLAN

Medicinal

product(s)/active substance(s)

Marketing

authorisation holder(s) In cases where the DHPC concerns several marketing authorisation holders of the same active substance or is part of a class review, it is strongly encouraged that a single consistent message is sent to healthcare professionals in each EU Member State. All concerned marketing authorisation holders in each Member State are strongly encouraged to collaborate, so that a single DHPC is prepared and circulated in each Member State. The letter circulated in each

Member State

should cover all active substance-containing products authorised in that Member Stat e. It is encouraged that the originator marketing authorisation holder (where available) in each Member State acts as the contact point for the national competent authority, on behalf of the other concerned marketing authorisation holders in the same Member State. If no originator product is marketed in the Member State, it is encouraged that one of the concerned generic companies acts as contact point for the competent authority.

Safety concern and

purpose of the communication

Consider using the title of

the DHPC to describe the safety concern DHPC recipients List all (groups of) recipients of the DHPC in this section, e.g. general practitioners, specialists, community pharmacists, hospital pharmacists, nurses, professional societies, national associations.

Member States where

the DHPC will be distributed Timetable Delete steps which are not applicable Date

DHPC and communication plan

(in English) agreed by PRAC

DHPC and communication plan

(in English) agreed by CHMP/CMDh Submission of translated DHPCs to the national competent authorities for review

Agreement of translations by

national competent authorities

Dissemination of DHPC


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