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LibreOffice 7.3 Getting Started Guide
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Copyright
This document is Copyright © 2022 by the LibreOffice Documentation Team. Contributors are listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later. All trademarks within this guide belong to their legitimate owners.Contributors
To this edition
Jean Hollis WeberKees KriekPeter Schofield
Vasudev Narayanan
To previous editions
Mitchell CamfieldRafael LimaFelipe Viggiano
Rafael LimaSteve FanningJean Hollis Weber
Andrew JensenAmanda LabbyCathy Crumbley
Dan LewisDave BartonPulkit Krishna
Jorge RodriguezOlivier HallotPaul Figueiredo
Peter SchofieldKees KriekMartin Saffron
Steve SchwettmanDave BartonHazel Russman
Ron Faile Jr.Kevin O'BrienMagnus Adielsson
Iain RobertsJiHui ChoiRegina Henschel
Laurent Balland-PoirierChristian KühlFlorian Reisinger Gisbert Friege (Dmaths)Jochen SchiffersFrédéric ParreninBernard SiaudMiklos VajnaValerii Goncharuk
Andrew PitonyakClaire WoodJohn A Smith
Roman Kuznetsov
Feedback
Please direct any comments or suggestions about this document to the Documentation Team's mailing list: documentation@global.libreoffice.org Note Everything you send to a mailing list, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted.Publication date and software version
Published February 2022. Based on LibreOffice 7.3 Community. Other versions of LibreOffice may differ in appearance and functionality. Documentation for LibreOffice is available at https://documentation.libreoffice.org/en/Contents
Who is this book for?...............................................................................................................10
What is in this book?...............................................................................................................10
Where to get more help...........................................................................................................10
What you see may be different................................................................................................12
Using LibreOffice on macOS...................................................................................................12
What are all these things called?............................................................................................13
Frequently asked questions....................................................................................................14
What is new in LibreOffice 7.3 Community?............................................................................15
Chapter 1 Introducing LibreOffice.................................................................................16
What is LibreOffice?................................................................................................................17
Advantages of LibreOffice.......................................................................................................18
Minimum requirements............................................................................................................19
How to get the software..........................................................................................................19
How to install the software......................................................................................................19
Extensions and add-ons..........................................................................................................19
Starting LibreOffice.................................................................................................................20
Parts of the main window........................................................................................................21
Starting new documents..........................................................................................................27
Opening existing documents...................................................................................................27
Saving documents...................................................................................................................28
Using password protection and OpenPGP encryption.............................................................29
Saving documents automatically.............................................................................................31
Opening and saving files on remote servers...........................................................................31
Using the Navigator.................................................................................................................32
Displaying multiple view of a document...................................................................................33
Undoing and redoing changes................................................................................................33
Reloading a document............................................................................................................34
Using document properties.....................................................................................................34
Classifying document contents................................................................................................36
Closing a document................................................................................................................36
Closing LibreOffice..................................................................................................................36
Problem solving using Safe Mode...........................................................................................37
Chapter 2, Setting up LibreOffice..................................................................................39
Choosing options for all of LibreOffice.....................................................................................40
Choosing options for loading and saving documents..............................................................53
Choosing language settings....................................................................................................58
Choosing Internet options.......................................................................................................63
Controlling LibreOffice's AutoCorrect functions.......................................................................64
LibreOffice 7.3 Getting Started Guide | 3
Chapter 3, Styles and Templates...................................................................................65
What are styles?.....................................................................................................................66
Applying styles........................................................................................................................67
Modifying styles......................................................................................................................70
Creating new (custom) styles..................................................................................................72
Copying styles from a template or document (Writer)..............................................................74
Renaming styles.....................................................................................................................74
Deleting styles.........................................................................................................................74
Using the Style Inspector (Writer)............................................................................................75
What are templates? Why use them?.....................................................................................75
Creating a document from a template.....................................................................................76
Creating a template.................................................................................................................77
Adding templates obtained from other sources.......................................................................78
Editing a template...................................................................................................................80
Changing the template assigned to a document.....................................................................80
Setting a default template.......................................................................................................81
Organizing templates..............................................................................................................82
Other ways to manage templates............................................................................................84
Examples of style use.............................................................................................................84
Chapter 4, Getting Started with Writer..........................................................................86
What is Writer?........................................................................................................................87
The Writer interface.................................................................................................................87
Changing document views......................................................................................................91
Working with documents.........................................................................................................92
Working with text.....................................................................................................................94
Formatting text......................................................................................................................104
Formatting pages...................................................................................................................111
Adding comments to a document..........................................................................................116
Using built-in language tools.................................................................................................117
Creating a table of contents...................................................................................................118
Creating indexes and bibliographies......................................................................................119
Using footnotes and endnotes...............................................................................................119
Inserting material from other documents...............................................................................120
Working with images (graphics)............................................................................................120
Working with tables...............................................................................................................120
Printing and exporting to PDF or EPUB................................................................................121
Using mail merge..................................................................................................................121
Tracking changes to a document..........................................................................................121
Using fields...........................................................................................................................122
Linking and cross-referencing within a document..................................................................122
Using master documents.......................................................................................................124
Creating fill-in forms..............................................................................................................124
4 | LibreOffice 7.3 Getting Started Guide
Chapter 5, Getting Started with Calc...........................................................................125
What is Calc?........................................................................................................................126
Compatibility with other spreadsheet applications.................................................................126
Spreadsheets, sheets, and cells...........................................................................................127
Calc main window.................................................................................................................127
Opening a CSV file................................................................................................................131
Saving spreadsheets.............................................................................................................132
Importing external data - Web Query....................................................................................135
Navigating within spreadsheets.............................................................................................136
Selecting items in a spreadsheet..........................................................................................138
Working with columns and rows............................................................................................140
Working with sheets..............................................................................................................142
Viewing a spreadsheet..........................................................................................................144
Entering data using the keyboard..........................................................................................146
Speeding up data entry.........................................................................................................151
Sharing content between sheets...........................................................................................154
Validating cell contents..........................................................................................................154
Editing data...........................................................................................................................154
Formatting data.....................................................................................................................157
AutoFormatting of cells.........................................................................................................161
Using themes........................................................................................................................162
Using conditional formatting..................................................................................................163
Filtering data.........................................................................................................................163
Cell protection.......................................................................................................................164
Sorting records......................................................................................................................165
Cell comments......................................................................................................................166
Using formulas and functions................................................................................................166
Analyzing data......................................................................................................................167
Pivot tables and pivot charts.................................................................................................167
Chapter 6, Getting Started with Impress.....................................................................172
What is Impress?..................................................................................................................173
Starting Impress....................................................................................................................173
Main Impress window............................................................................................................174
Workspace views..................................................................................................................180
Creating presentations..........................................................................................................183
Adding and formatting text....................................................................................................189
Inserting images, tables, charts, or media.............................................................................197
Working with master slides....................................................................................................202
Adding comments.................................................................................................................209
Printing handouts..................................................................................................................212
Creating a photo album.........................................................................................................212
Presentations (slide shows)..................................................................................................213
LibreOffice 7.3 Getting Started Guide | 5
Chapter 7, Getting Started with Draw..........................................................................222
What is Draw?.......................................................................................................................223
Draw main window................................................................................................................224
Drawing basic shapes...........................................................................................................227
Glue points and connectors...................................................................................................234
Geometric shapes.................................................................................................................236
Adding and formatting text....................................................................................................238
Selecting objects...................................................................................................................241
Positioning and adjusting objects..........................................................................................242
Grouping and combining multiple objects..............................................................................248
Inserting and exporting images.............................................................................................250
Working with 3D objects........................................................................................................251
Working with layers...............................................................................................................251
Selecting colors.....................................................................................................................253
Adding comments to a drawing.............................................................................................255
Chapter 8, Getting Started with Base..........................................................................256
Planning a database.............................................................................................................258
Creating a new database......................................................................................................258
Creating database tables......................................................................................................261
Creating a database form......................................................................................................272
Modifying a form....................................................................................................................276
Entering data in a form..........................................................................................................288
Creating queries....................................................................................................................291
Creating reports....................................................................................................................299
Accessing other data sources...............................................................................................303
Using data sources in LibreOffice..........................................................................................304
Chapter 9, Getting Started with Math..........................................................................309
Getting started......................................................................................................................310
Creating formulas..................................................................................................................312
Editing formulas....................................................................................................................316
Formula layout......................................................................................................................317
Changing formula appearance..............................................................................................323
Formula library......................................................................................................................330
Formulas in Writer.................................................................................................................331
Formulas in Calc, Draw, and Impress....................................................................................337
Exporting and Importing........................................................................................................343
Chapter 10, Printing, Exporting, Emailing and Signing Documents........................344Quick printing........................................................................................................................345
Controlling printing................................................................................................................345
Previewing pages/sheets before printing...............................................................................354
Exporting to PDF...................................................................................................................355
6 | LibreOffice 7.3 Getting Started Guide
Exporting to EPUB format (Writer only).................................................................................362
Exporting to other formats.....................................................................................................363
Emailing documents..............................................................................................................364
Digital signing of documents.................................................................................................364
Removing personal data.......................................................................................................367
Chapter 11, Images and Graphics...............................................................................369
Creating and editing images..................................................................................................370
Adding images to a document...............................................................................................370
Modifying, handling, and positioning images.........................................................................374
Managing the LibreOffice Gallery..........................................................................................377
Creating an image map.........................................................................................................379
Using LibreOffice's drawing tools..........................................................................................381
Using Fontwork.....................................................................................................................383
Generating a barcode or QR code........................................................................................387
Chapter 12, Creating HTML Files.................................................................................388
Relative and absolute hyperlinks...........................................................................................389
Creating hyperlinks...............................................................................................................390
Saving and exporting documents as HTML files....................................................................395
Creating, editing, and saving HTML files using Writer/Web...................................................401
Checking a web page in a browser.......................................................................................403
Chapter 13, Getting Started with Macros....................................................................404
Your first macros...................................................................................................................405
Creating a macro...................................................................................................................413
Limitations of the macro recorder..........................................................................................418
Macro organization................................................................................................................419
How to run a macro...............................................................................................................422
Using extensions...................................................................................................................424
Writing macros without the recorder......................................................................................425
The ScriptForge library..........................................................................................................427
UNO Object Inspector...........................................................................................................428
Overview of Python, BeanShell, and JavaScript macros.......................................................430
Finding more information.......................................................................................................435
Chapter 14, Customizing LibreOffice..........................................................................437
Customizing menu content....................................................................................................438
Customizing toolbars.............................................................................................................441
Customizing user interface variants......................................................................................443
Assigning shortcut keys........................................................................................................444
Assigning macros to events..................................................................................................446
Adding functionality with extensions......................................................................................446
LibreOffice 7.3 Getting Started Guide | 7
Adding custom colors............................................................................................................448
Adding fonts..........................................................................................................................449
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